Administrative Assistant for English
Job Description
Provide administrative support services to the English Department Chair, the Composition Chair, and English Department faculty. This position also supervises part-time clerical staff within department. The English department is one of the University's largest departments, offering general education course requirements as well as an English major with four emphases as well as four minors. Information about the department can be found online at https:
//english.dixie.edu.
Responsibilities
-- Assist department chair with administrative support duties, including but not limited to:
completion of payroll transactions, tracking budgets and other financial data, arranging prospective faculty visits, placing maintenance requests, and taking minutes at departmental meetings.
-- Assist composition chair with arranging adjunct interviews, writing contracts, and orienting new adjunct faculty to the department.
-- Prepare purchase requisitions and/or use of purchasing card for department office supplies, equipment, furniture, copy paper, and maintenance agreements for copiers.
-- Coordinate English Department reception area by answering the telephone, taking messages, and assisting visitors to the department.
-- Hire, train, and supervise part-time clerical staff within the department.
-- Assist department faculty with office set up, scheduling of classrooms/conference rooms on Event Management Systems, ordering desk/exam copies from publishers, and scheduling/catering for department events.
Qualifications
-- Associates Degree required
-- Three years office experience required; experience working in higher education preferred
-- Ability to establish and maintain effective working relations with staff, faculty, students, and community members
-- Ability to communicate effectively, both orally and in writing.
-- Ability to organize, prioritize, and multi-task with faculty, staff, and students.
-- Knowledge of professional office practices, procedures, and equipment
-- Good working knowledge of computer software such as Word, PowerPoint, and Excel.
-- Good working knowledge of financial recordkeeping procedures.
-- Ability to maintain confidentiality.
Additional Information
Terms of Contract:
Full-time (12 month) classified staff position. Annual salary is $26,000+, depending on qualifications and experience. Desired start date:
as soon as possible after closing. Excellent benefits package included.
Electronic Application Procedures:
Application review begins May 10, 2017. Submit cover letter, resume, and contact information for three professional references electronically no later than 11:
59 pm on Tuesday, May 9. Please upload all of the requested documents when you submit your application. You will not be able to add to or edit your application once it has been submitted. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
About Dixie State University:
Dixie State is the newest regional state university in the Utah System of Higher Education. With the transition from a community college to the attainment of University status in 2013, Dixie currently has approximately 9,000 students and offers bachelor's degrees in 58 content areas, as well as 9 minors, and 16 associate's degrees. Dixie State is a growing, dynamic institution with a desire to offer innovative programs, preparing our students through active learning opportunities. Click here to explore Dixie State and the area.Estimated Salary: $20 to $28 per hour based on qualifications.
Provide administrative support services to the English Department Chair, the Composition Chair, and English Department faculty. This position also supervises part-time clerical staff within department. The English department is one of the University's largest departments, offering general education course requirements as well as an English major with four emphases as well as four minors. Information about the department can be found online at https:
//english.dixie.edu.
Responsibilities
-- Assist department chair with administrative support duties, including but not limited to:
completion of payroll transactions, tracking budgets and other financial data, arranging prospective faculty visits, placing maintenance requests, and taking minutes at departmental meetings.
-- Assist composition chair with arranging adjunct interviews, writing contracts, and orienting new adjunct faculty to the department.
-- Prepare purchase requisitions and/or use of purchasing card for department office supplies, equipment, furniture, copy paper, and maintenance agreements for copiers.
-- Coordinate English Department reception area by answering the telephone, taking messages, and assisting visitors to the department.
-- Hire, train, and supervise part-time clerical staff within the department.
-- Assist department faculty with office set up, scheduling of classrooms/conference rooms on Event Management Systems, ordering desk/exam copies from publishers, and scheduling/catering for department events.
Qualifications
-- Associates Degree required
-- Three years office experience required; experience working in higher education preferred
-- Ability to establish and maintain effective working relations with staff, faculty, students, and community members
-- Ability to communicate effectively, both orally and in writing.
-- Ability to organize, prioritize, and multi-task with faculty, staff, and students.
-- Knowledge of professional office practices, procedures, and equipment
-- Good working knowledge of computer software such as Word, PowerPoint, and Excel.
-- Good working knowledge of financial recordkeeping procedures.
-- Ability to maintain confidentiality.
Additional Information
Terms of Contract:
Full-time (12 month) classified staff position. Annual salary is $26,000+, depending on qualifications and experience. Desired start date:
as soon as possible after closing. Excellent benefits package included.
Electronic Application Procedures:
Application review begins May 10, 2017. Submit cover letter, resume, and contact information for three professional references electronically no later than 11:
59 pm on Tuesday, May 9. Please upload all of the requested documents when you submit your application. You will not be able to add to or edit your application once it has been submitted. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.
About Dixie State University:
Dixie State is the newest regional state university in the Utah System of Higher Education. With the transition from a community college to the attainment of University status in 2013, Dixie currently has approximately 9,000 students and offers bachelor's degrees in 58 content areas, as well as 9 minors, and 16 associate's degrees. Dixie State is a growing, dynamic institution with a desire to offer innovative programs, preparing our students through active learning opportunities. Click here to explore Dixie State and the area.Estimated Salary: $20 to $28 per hour based on qualifications.
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